Everything your team needs to manage workers in the field — GPS tracking, scheduling, reporting, and compliance — all in one platform.
FieldStaff Workforce captures your workers' exact GPS location the moment they clock in or out. Every time a worker opens the app and clocks in from their phone, the system records the street address, GPS coordinates, and timestamp. This creates an automatic, tamper-proof record of where work actually started and ended.
Unlike traditional timesheets where workers write down their location or managers simply trust them, GPS clock-in provides verifiable proof. Managers see the exact address on a map, can verify the worker was at the right job site, and have clear documentation for payroll, compliance, and dispute resolution.
The GPS data is captured through your workers' phones' built-in location services — no special hardware required. It works indoors and outdoors, and works even on poor signal by queuing clock-in requests until connectivity returns.
Watch your entire field team in real-time on an interactive map. As workers complete their shifts, FieldStaff Workforce shows their location, speed, direction, and heading — updating every 30 seconds during active work. Managers can see at a glance who's on the road, who's arrived at a job, and who's running behind schedule.
Live tracking is built into the Professional and Enterprise plans and provides visibility that used to require expensive dedicated GPS devices. You see each worker as a moving icon on a map, with their name, current speed, and last-update timestamp. When a worker completes their shift, they automatically disappear from the map — no clutter, no old data.
Managers can use live tracking to respond quickly to customer requests ("Who's closest to that emergency call?"), optimize worker routes on the fly, and ensure safety by monitoring that workers aren't traveling dangerously fast. It's also valuable for customer service — you can tell a client exactly when their service technician will arrive.
Create and manage your entire workforce schedule from the admin dashboard. Assign individual shifts to workers, set up recurring schedules that repeat weekly or monthly, and instantly notify workers of schedule changes. Workers see their upcoming shifts directly in the app and get automatic reminders when their shift is starting.
FieldStaff Workforce's scheduling tool goes beyond basic shift assignment. You can set recurring patterns for maintenance crews, stagger teams across different job sites, and create rotation schedules that repeat automatically. The system sends automatic late alerts to managers if a worker hasn't clocked in 30 minutes past their scheduled start time — so you know immediately if someone is delayed or missing.
Workers access their schedule from any device and can see the full week or month ahead. When you make changes to the schedule, all affected workers get instant notifications. This eliminates the chaos of group texts and phone calls, and creates a single source of truth for work assignments.
Instead of paper timesheets or email updates, workers submit shift reports directly from their phone. Digital daily logs capture everything that happened during a shift — what services were performed, who was on site, incident notes, digital signatures, and photos. All reports are automatically saved as PDFs and backed up to the cloud.
For home care agencies, daily logs document care provided, medications administered, and any incidents. For HVAC technicians, logs capture equipment details, refrigerant used, customer sign-off, and before/after photos. For property managers, logs show which units were inspected, what work was completed, and any damage or issues found. For every industry, daily logs create a digital paper trail that replaces paper and email.
Managers can review completed logs in real-time, flag issues, and request follow-ups. Clients (if given access) can see the work their crew completed and the time spent. This transparency builds trust, eliminates disputes about what was done, and creates compliance-ready documentation that passes audits.
Store all critical business and compliance documents in FieldStaff Workforce where workers can access them instantly from their phone or tablet. Upload safety policies, WSIB posters, emergency procedures, contracts, NDAs, codes of conduct, certifications, and HR documents. Everything stays up-to-date — when you upload a new version of a policy, all workers immediately see the latest version.
For home care and health services, this feature ensures all workers have current safety protocols and are aware of incident reporting procedures. For HVAC and electrical contractors, it makes sure all technicians can access current safety certifications, equipment manuals, and installation procedures. For any regulated industry, it creates an auditable record that every worker accessed required compliance documents.
The system tracks document access — you can see which workers have viewed which documents and when. This creates a compliance audit trail that regulators want to see. You can even require workers to acknowledge they've read critical documents before starting work, adding a layer of protection for your business.
Keep your entire team connected with built-in messaging. Admins can send announcements, shift reminders, safety alerts, and policy updates directly to workers through the app — no more relying on personal texts or group chats that mix work with personal life. Every message is tracked, organized, and stored in one place.
Workers receive popup notifications the moment a new message arrives. If they're not in the app, a notification badge appears on their home screen icon showing the number of unread messages — so they always know when something important is waiting. Messages support read receipts, so admins can confirm who has seen critical updates and who needs a follow-up.
Workers can reply directly to messages and even attach files — photos of completed work, safety incidents, or documents that need admin attention. The messaging system supports inbox management with archive and trash folders, keeping conversations organized. For teams that don't work every day, messaging ensures workers stay informed even on their days off.
Get powerful insights into your workforce with automated reporting and analytics. See hours worked, overtime hours, night shifts, attendance patterns, and productivity metrics at a glance. Export payroll-ready reports that show exactly which workers worked which hours on which dates. No more manual timesheet review or disputes about hours worked.
The reporting dashboard gives you visibility into your operation's performance. You can see which workers are consistently late, which shifts have high turnover, which job sites are taking longer than expected, and where overtime is accumulating. Use this data to improve scheduling, optimize routes, and address performance issues early.
Reports are exportable to CSV and PDF formats for payroll, accounting, and audit purposes. You can filter by date range, worker, job site, or status, and customize what columns to include. This eliminates the need for manual spreadsheets and reduces payroll processing time by hours every pay period.